RFD(Result Framework Document)
Objective Weight Action Success
Indicator
Unit Weight Target / Criteria Value
Excellent Very Good Good Fair Poor
100% 90% 80% 70% 60%
[1] Upgradation of Manuals for Purchases, Works & Services and implementation of e- procurement solution on single portal 12.00 [1.1] Updation of Manual for
Purchases
[1.1.1] Aproval of updated Manual by the State Government, Date 2.00 31/12/2013 31/01/2014 28/02/2014 17/03/2014 31/03/2014
[1.2] Updation of Manual for
Works
[1.2.1] Preparation of draft of updated Manual Date 2.00 30/09/2013 31/10/2013 29/11/2013 31/12/2013 31/01/2014
[1.3] Updation of Manual for
Services
[1.3.1] Preparation of draft of updated Manual Date 2.00 30/09/2013 31/10/2013 29/11/2013 31/12/2013 31/01/2014
[1.4] Implementation of e- Procurement solution on single portal [1.4.1] Tender advertisement, Opening of tenders, Scrutiny of technical and commercial bids, obtaining of clarifications from the bidders, preparation of agenda note for the
purchase committee Finalization of the case by the Competent
Purchase Committees, award of Contract,
Date 6.00 31/10/2013 29/11/2013 31/12/2013 31/01/2014 28/02/2014
[2] To ensure availability of items on Rate Contract for which indents have been received. 30.00 [2.1] Processing of indent [2.1.1] percentage of indents scrutinzed and finalizedwithin
15 days after receipt of indents.
%age 5.00 90 80 78 75 70
    [2.2] Floatation of tenders [2.2.1] percentage of tender documents prepared, advertised in newspaper/ e- procurement portal within 10 days after processing of indents. %age 6.00 90 80 78 75 70
[2.3] Scrutiny of tenders [2.3.1] percentage of tenders opened,
bids technically and commercialy scrutinized, clarifications obtained from the bidders, preparation of agenda note for the Purchase Committee, within
75 days after floatation of tender advertisement .
%age 12.00 80 70 65 60 55
[2.4] Award of contracts [2.4.1] percentage of cases finiaized by the Competent
Purchase Committees, rate contract awarded within 40 days after prepration of Agenda note for the Purchase
%age 7.00 80 70 60 50 40
      Committee              
[3] To ensure arranging of purchase for which fixed quantity indents have been received. 36.00 [3.1] Processing of indent [3.1.1] percentage of indents scrutinized and finalizedwithin
15 days after receipt of indents.
%age 6.00 92 80 78 75 70
[3.2] Floatation of tenders [3.2.1] percentage of tender documents prepared, advertised in newspaper/ e- procurement portal within 10 days after processing of indents. %age 8.00 92 80 78 75 70
[3.3] Scrutiny of tenders [3.3.1] percentage of tenders openined of tenders, bids scrutinized technicallyy and commercially,clarific ations obtained
from the bidders, agenda note prepared for the Purchase Committee, within
75 days after floatation of tender advertisement.
%age 13.00 80 70 75 65 60
    [3.4] Award of contracts [3.4.1] percentage of cases finalised by the Competent
Purchase Committees, Supply Orders placed,
within 40 days after preparation of Agenda note for the Purchase
Committee
%age 9.00 80 70 60 50 40
[4] To ensure disposing of indented unserviceable/ surplus/ obsolete stores. 12.00 [4.1] Processing of indent [4.1.1] percentage of indents scrutinized within 10 days after receipt of indents. %age 2.00 85 75 65 60 58
[4.2] Examination of stores [4.2.1] percentage of stores examined & reserve prices fixed within
30 days after scrutiny of indents
%age 3.00 85 75 70 65 60
[4.3] Floatation of tenders/ Auction notice in case of Vehicles [4.3.1] percentage of tender documents preprared, advertised in newspapers, within
50 days after fixation of reseve prices
%age 3.00 80 75 70 65 60
[4.4] Scrutiny of tenders [4.4.1] percentage of disposal tenders scrutinsed, within
60 days after floatation of tenders/auction notice
%age 2.00 85 80 75 70 65
[4.5] Award of Sale Order [4.5.1] percentage of Sale Order awarded within 20 days after scrutiny of tenders. %age 2.00 85 80 75 70 65
* Efficient Functioning of RFD. 4.00 Timely submission of draft approval. On-time submisssion. Date 2.0 25/04/2013 30/04/2013 03/05/2013 07/05/2013 10/05/2013
Finalize a strategic plan. Finalize the strategic plan for the next year. Date 2.0 24/02/2014 25/02/2014 26/02/2014 27/02/2014 28/02/2014
* Improving internal efficiency /Responsiveness/Services delivery of Departments 6.00 Delivery of RFD's for all responsibility centers. percentage of RCc covered % 2.0 100 90 80 70 60
Implementation of Harsamadhan Percentage of complaints resolved within prescribed timline. % 2.0 100 90 80 70 60
Delivery of services as per citizen charter. Percentage of targeted services % 2.0 100 90 80 70 60