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DIRECTORATE OF SUPPLIES & DISPOSALS, HARYANA

Government of Haryana


E-Citizen

Objective

Weight

Action

Success
Indicator

Unit

Weight

Target / Criteria Value

Excellent

Very Good

Good

Fair

Poor

100%

90%

80%

70%

60%

[1] Upgradation of Manuals for Purchases, Works & Services and implementation of e- procurement solution on single portal

12.00

[1.1] Updation of Manual for
Purchases

[1.1.1] Aproval of updated Manual by the State Government,

Date

2.00

31/12/2013

31/01/2014

28/02/2014

17/03/2014

31/03/2014

[1.2] Updation of Manual for
Works

[1.2.1] Preparation of draft of updated Manual

Date

2.00

30/09/2013

31/10/2013

29/11/2013

31/12/2013

31/01/2014

[1.3] Updation of Manual for
Services

[1.3.1] Preparation of draft of updated Manual

Date

2.00

30/09/2013

31/10/2013

29/11/2013

31/12/2013

31/01/2014

[1.4] Implementation of e- Procurement solution on single portal

[1.4.1] Tender advertisement, Opening of tenders, Scrutiny of technical and commercial bids, obtaining of clarifications from the bidders, preparation of agenda note for the
purchase committee Finalization of the case by the Competent
Purchase Committees, award of Contract,

Date

6.00

31/10/2013

29/11/2013

31/12/2013

31/01/2014

28/02/2014

[2] To ensure availability of items on Rate Contract for which indents have been received.

30.00

[2.1] Processing of indent

[2.1.1] percentage of indents scrutinzed and finalizedwithin
15 days after receipt of indents.

%age

5.00

90

80

78

75

70

[2.2] Floatation of tenders

[2.2.1] percentage of tender documents prepared, advertised in newspaper/ e- procurement portal within 10 days after processing of indents.

%age

6.00

90

80

78

75

70

[2.3] Scrutiny of tenders

[2.3.1] percentage of tenders opened,
bids technically and commercialy scrutinized, clarifications obtained from the bidders, preparation of agenda note for the Purchase Committee, within
75 days after floatation of tender advertisement .

%age

12.00

80

70

65

60

55

[2.4] Award of contracts

[2.4.1] percentage of cases finiaized by the Competent
Purchase Committees, rate contract awarded within 40 days after prepration of Agenda note for the Purchase

%age

7.00

80

70

60

50

40

Committee

[3] To ensure arranging of purchase for which fixed quantity indents have been received.

36.00

[3.1] Processing of indent

[3.1.1] percentage of indents scrutinized and finalizedwithin
15 days after receipt of indents.

%age

6.00

92

80

78

75

70

[3.2] Floatation of tenders

[3.2.1] percentage of tender documents prepared, advertised in newspaper/ e- procurement portal within 10 days after processing of indents.

%age

8.00

92

80

78

75

70

[3.3] Scrutiny of tenders

[3.3.1] percentage of tenders openined of tenders, bids scrutinized technicallyy and commercially,clarific ations obtained
from the bidders, agenda note prepared for the Purchase Committee, within
75 days after floatation of tender advertisement.

%age

13.00

80

70

75

65

60

[3.4] Award of contracts

[3.4.1] percentage of cases finalised by the Competent
Purchase Committees, Supply Orders placed,
within 40 days after preparation of Agenda note for the Purchase
Committee

%age

9.00

80

70

60

50

40

[4] To ensure disposing of indented unserviceable/ surplus/ obsolete stores.

12.00

[4.1] Processing of indent

[4.1.1] percentage of indents scrutinized within 10 days after receipt of indents.

%age

2.00

85

75

65

60

58

[4.2] Examination of stores

[4.2.1] percentage of stores examined & reserve prices fixed within
30 days after scrutiny of indents

%age

3.00

85

75

70

65

60

[4.3] Floatation of tenders/ Auction notice in case of Vehicles

[4.3.1] percentage of tender documents preprared, advertised in newspapers, within
50 days after fixation of reseve prices

%age

3.00

80

75

70

65

60

[4.4] Scrutiny of tenders

[4.4.1] percentage of disposal tenders scrutinsed, within
60 days after floatation of tenders/auction notice

%age

2.00

85

80

75

70

65

[4.5] Award of Sale Order

[4.5.1] percentage of Sale Order awarded within 20 days after scrutiny of tenders.

%age

2.00

85

80

75

70

65

* Efficient Functioning of RFD.

4.00

Timely submission of draft approval.

On-time submisssion.

Date

2.0

25/04/2013

30/04/2013

03/05/2013

07/05/2013

10/05/2013

Finalize a strategic plan.

Finalize the strategic plan for the next year.

Date

2.0

24/02/2014

25/02/2014

26/02/2014

27/02/2014

28/02/2014

* Improving internal efficiency /Responsiveness/Services delivery of Departments

6.00

Delivery of RFD's for all responsibility centers.

percentage of RCc covered

%

2.0

100

90

80

70

60

Implementation of Harsamadhan

Percentage of complaints resolved within prescribed timline.

%

2.0

100

90

80

70

60

Delivery of services as per citizen charter.

Percentage of targeted services

%

2.0

100

90

80

70

60

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