RFD(Result Framework Document)
| Objective | Weight | Action | Success Indicator |
Unit | Weight | Target / Criteria Value | ||||
|---|---|---|---|---|---|---|---|---|---|---|
| [1] Upgradation of Manuals for Purchases, Works & Services and implementation of e- procurement solution on single portal | 12.00 | [1.1] Updation of Manual for Purchases |
[1.1.1] Aproval of updated Manual by the State Government, | Date | 2.00 | 31/12/2013Excellent-100% | 31/01/2014Very Good-90% | 28/02/2014Good-80% | 17/03/2014Fair-70% | 31/03/2014Poor-60% |
| [1.2] Updation of Manual for Works |
[1.2.1] Preparation of draft of updated Manual | Date | 2.00 | 30/09/2013Excellent-100% | 31/10/2013Very Good-90% | 29/11/2013Good-80% | 31/12/2013Fair-70% | 31/01/2014Poor-60% | ||
| [1.3] Updation of Manual for Services |
[1.3.1] Preparation of draft of updated Manual | Date | 2.00 | 30/09/2013Excellent-100% | 31/10/2013Very Good-90% | 29/11/2013Good-80% | 31/12/2013Fair-70% | 31/01/2014Poor-60% | ||
| [1.4] Implementation of e- Procurement solution on single portal | [1.4.1] Tender advertisement, Opening of tenders, Scrutiny of technical and commercial bids, obtaining of clarifications from the bidders, preparation of agenda note for the purchase committee Finalization of the case by the Competent Purchase Committees, award of Contract, |
Date | 6.00 | 31/10/2013Excellent-100% | 29/11/2013Very Good-90% | 31/12/2013Good-80% | 31/01/2014Fair-70% | 28/02/2014Poor-60% | ||
| [2] To ensure availability of items on Rate Contract for which indents have been received. | 30.00 | [2.1] Processing of indent | [2.1.1] percentage of indents scrutinzed and finalizedwithin 15 days after receipt of indents. |
%age | 5.00 | 90Excellent-100% | 80Very Good-90% | 78Good-80% | 75Fair-70% | 70Poor-60% |
| [2.2] Floatation of tenders | [2.2.1] percentage of tender documents prepared, advertised in newspaper/ e- procurement portal within 10 days after processing of indents. | %age | 6.00 | 90Excellent-100% | 80Very Good-90% | 78Good-80% | 75Fair-70% | 70Poor-60% | ||
| [2.3] Scrutiny of tenders | [2.3.1] percentage of tenders opened, bids technically and commercialy scrutinized, clarifications obtained from the bidders, preparation of agenda note for the Purchase Committee, within 75 days after floatation of tender advertisement . |
%age | 12.00 | 80Excellent-100% | 70Very Good-90% | 65Good-80% | 60Fair-70% | 55Poor-60% | ||
| [2.4] Award of contracts | [2.4.1] percentage of cases finiaized by the Competent Purchase Committees, rate contract awarded within 40 days after prepration of Agenda note for the Purchase |
%age | 7.00 | 80Excellent-100% | 70Very Good-90% | 60Good-80% | 50Fair-70% | 40Poor-60% | ||
| Committee | ||||||||||
| [3] To ensure arranging of purchase for which fixed quantity indents have been received. | 36.00 | [3.1] Processing of indent | [3.1.1] percentage of indents scrutinized and finalizedwithin 15 days after receipt of indents. |
%age | 6.00 | 92Excellent-100% | 80Very Good-90% | 78Good-80% | 75Fair-70% | 70Poor-60% |
| [3.2] Floatation of tenders | [3.2.1] percentage of tender documents prepared, advertised in newspaper/ e- procurement portal within 10 days after processing of indents. | %age | 8.00 | 92Excellent-100% | 80Very Good-90% | 78Good-80% | 75Fair-70% | 70Poor-60% | ||
| [3.3] Scrutiny of tenders | [3.3.1] percentage of tenders openined of tenders, bids scrutinized technicallyy and commercially,clarific ations obtained from the bidders, agenda note prepared for the Purchase Committee, within 75 days after floatation of tender advertisement. |
%age | 13.00 | 80Excellent-100% | 70Very Good-90% | 75Good-80% | 65Fair-70% | 60Poor-60% | ||
| [3.4] Award of contracts | [3.4.1] percentage of cases finalised by the Competent Purchase Committees, Supply Orders placed, within 40 days after preparation of Agenda note for the Purchase Committee |
%age | 9.00 | 80Excellent-100% | 70Very Good-90% | 60Good-80% | 50Fair-70% | 40Poor-60% | ||
| [4] To ensure disposing of indented unserviceable/ surplus/ obsolete stores. | 12.00 | [4.1] Processing of indent | [4.1.1] percentage of indents scrutinized within 10 days after receipt of indents. | %age | 2.00 | 85Excellent-100% | 75Very Good-90% | 65Good-80% | 60Fair-70% | 58Poor-60% |
| [4.2] Examination of stores | [4.2.1] percentage of stores examined & reserve prices fixed within 30 days after scrutiny of indents |
%age | 3.00 | 85Excellent-100% | 75Very Good-90% | 70Good-80% | 65Fair-70% | 60Poor-60% | ||
| [4.3] Floatation of tenders/ Auction notice in case of Vehicles | [4.3.1] percentage of tender documents preprared, advertised in newspapers, within 50 days after fixation of reseve prices |
%age | 3.00 | 80Excellent-100% | 75Very Good-90% | 70Good-80% | 65Fair-70% | 60Poor-60% | ||
| [4.4] Scrutiny of tenders | [4.4.1] percentage of disposal tenders scrutinsed, within 60 days after floatation of tenders/auction notice |
%age | 2.00 | 85Excellent-100% | 80Very Good-90% | 75Good-80% | 70Fair-70% | 65Poor-60% | ||
| [4.5] Award of Sale Order | [4.5.1] percentage of Sale Order awarded within 20 days after scrutiny of tenders. | %age | 2.00 | 85Excellent-100% | 80Very Good-90% | 75Good-80% | 70Fair-70% | 65Poor-60% | ||
| * Efficient Functioning of RFD. | 4.00 | Timely submission of draft approval. | On-time submisssion. | Date | 2.0 | 25/04/2013Excellent-100% | 30/04/2013Very Good-90% | 03/05/2013Good-80% | 07/05/2013Fair-70% | 10/05/2013Poor-60% |
| Finalize a strategic plan. | Finalize the strategic plan for the next year. | Date | 2.0 | 24/02/2014Excellent-100% | 25/02/2014Very Good-90% | 26/02/2014Good-80% | 27/02/2014Fair-70% | 28/02/2014Poor-60% | ||
| * Improving internal efficiency /Responsiveness/Services delivery of Departments | 6.00 | Delivery of RFD's for all responsibility centers. | percentage of RCc covered | % | 2.0 | 100Excellent-100% | 90Very Good-90% | 80Good-80% | 70Fair-70% | 60Poor-60% |
| Implementation of Harsamadhan | Percentage of complaints resolved within prescribed timline. | % | 2.0 | 100Excellent-100% | 90Very Good-90% | 80Good-80% | 70Fair-70% | 60Poor-60% | ||
| Delivery of services as per citizen charter. | Percentage of targeted services | % | 2.0 | 100Excellent-100% | 90Very Good-90% | 80Good-80% | 70Fair-70% | 60Poor-60% | ||